Tag: outlook

Scheduling a meeting in Outlook

In last Monday’s TLT, Bec and Clint showed us how to use Scheduling Assistant in Outlook to book a meeting. It is still a bit tricky when making a time with teachers, as class times do not currently feature in calendars, however, this is our recommended method for making a time to meet with specialists… such as Bec and I!

Sam

Collaborative Systems in the Elementary School

At ISB we are lucky to have access to a wealth of tools and systems facilitate teaching, learning, and collaboration in our classroom and in our school. Unfortunately, all of these systems can sometimes get confusing: which one is best at which time?

To help our new (and returning!) teachers in the Elementary School, Sam, Bec and I shared a quick 45 minute presentation that helps to clarify three of our main tools for collaboration: Outlook (specifically accessing Groups and making calendar bookings), Office 365 (Groups v. OneDrive, sharing and collaborating on documents), and OneNote.

Adding Major Assessments to the High School Grade Level Calendars

Here are a couple of video tutorials that show how to add your major assessments to grade level calendars. The first one shows how to do it in Outlook Online while the second one shows the process in the desktop version of Outlook for Mac 2016.

Outlook Online

 

Outlook for Mac 2016

Adding the Day Rotation to Your Calendar

The rotating block schedule is great for student learning, but as a teacher it can be difficult to keep track of what day in the cycle it is. Fortunately, you can add the rotation schedule to your Outlook calendar so you can easily see what day it is! Here’s how:

First, open the calendar page from Dragon’s Gate and select the iCal feed from the right sidebar.

Add Calendar 1

In the window that pops up, choose the iCal feed of the calendar you wish to sync. Click the “Add to Default Calendar App” option.

Add Calendar 2

Here’s where things can get a bit tricky. A new window should pop up (you might need to authorize it) for Calendar. Copy the link that shows up (it begins with webcal://) and then click “Cancel” for that window.

Add Calendar 3

Switch over to your Outlook Calendar and select “Add calendar -> From Internet”.

Add Calendar 4

Paste the link you copied from above (⌘+ V) into the window that pops up and give your calendar a name.

Add Calendar 5

Your new calendar should now appear and you’ll never lose track of the days again!

Add Calendar 6

Special thanks to Ms. Yamatin who showed me how to do this!

 

Clutter in Microsoft Outlook

You may have noticed a folder in your Outlook email called Clutter. Clutter is a feature designed to move “low priority” mail out of your Inbox and into its own folder. The idea is that it saves you time when scanning through your mail. Clutter sorts your email based on how you’ve handled emails in the past and then continues to learn as from you as you sort your email. For example, if you drag an email from Clutter to your Inbox it will learn not to identify emails from that sender as Clutter.

You can learn more about Cutter here. Please note that the page says it’s for Outlook 2016 for Windows but it’s almost exactly the same as Outlook 2016 for Mac.

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