EdTech @ ISB

Transforming Teaching & Learning

Tag: Calendar

Scheduling a meeting in Outlook

In last Monday’s TLT, Bec and Clint showed us how to use Scheduling Assistant in Outlook to book a meeting. It is still a bit tricky when making a time with teachers, as class times do not currently feature in calendars, however, this is our recommended method for making a time to meet with specialists… such as Bec and I!


Outlook Online: Overlay Group Calendars On Your Personal Calendar

ISB gets very busy. This tutorial shows how you can have your various group calendars overlaid on your personal Outlook Online calendar.

Adding Major Assessments to the High School Grade Level Calendars

Here are a couple of video tutorials that show how to add your major assessments to grade level calendars. The first one shows how to do it in Outlook Online while the second one shows the process in the desktop version of Outlook for Mac 2016.

Outlook Online


Outlook for Mac 2016

How to make an appointment in Office 365


  1. Go to:  https://portal.office.com/  and click on Calendar.Picture1
  2. In the Calendar interface:
    Step 1 – Select the calendar group which you want make appointment
    Step 2 – Double click on the time slot to make an appointment. (e.g. I want to have a meeting with Jenny in room 2411 from 9:00-10:00 on November 3rd.
    Step 3 – Type meeting name, select time and select your group calendar and any other details you wish to have.
    Step 4 – Add a location – begin typing locationck that time slot on the Calendar, choose “More details” on the lower right corner. (Follow step1,2,3)


Screen Shot 2016-04-08 at 8.37.00 AM

Step 3 – Type meeting name, select time and select your group calendar and any other details you wish to have.
Step 4 – Add a location – Click on “Add room” and choose a location from the list.

Screen Shot 2016-04-08 at 8.37.11 AM

Step 5 – Add people – Start typing the name of the person you want to invite and choose from the list provided. To view the invitee’s schedule, click on “Scheduling assistant”.

Screen Shot 2016-04-08 at 8.37.24 AM

Below is mine and her schedule at Nov3.It shows she just busy at 11:40-12:20.

So 9:00-10:00 is fine for her. Choose “OK” to return the main panel.

Screen Shot 2016-04-08 at 8.37.33 AM

  1. Then I need check the room whether available at that time as well.

I named the appointment “Meeting about ****”, then click “Add room” button. System will show up all the free Venues that time. I find the room 2411 and choose it. If you can’t find your desire room there, you may need change another room.

Screen Shot 2016-04-08 at 8.37.44 AM

  1. We can change the time, If this is a weekly meeting, choose ”Every Tuesday”.

You can choose which calendar you want to add this meeting; change the reminder time(default is 15min) ;”Show as” is the status others can see your schedule. If you don’t want others know about this meeting’s location and attendees, check the “Private”box.

At the end, you can write the message that you want send to those attendees in the bottom input box.

Then click the send button on the top-left.Those attendees will get a email,they can choose whether attend this meeting.

Screen Shot 2016-04-08 at 8.37.55 AM

I’ll get an email If Jenny accept or refuse this date.

  1. If I make a mistake create this appointment and want to cancel it. Just find this appointment in my calendar, right click it, choose “send the cancellation now”, this appointment will disappear from my calendar. Or choose “Edit the cancellation before sending”, which way you can write to the attendees the reason why you cancel it.Screen Shot 2016-04-08 at 8.38.07 AM


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