At ISB we are lucky to have access to a wealth of tools and systems facilitate teaching, learning, and collaboration in our classroom and in our school. Unfortunately, all of these systems can sometimes get confusing: which one is best at which time?
To help our new (and returning!) teachers in the Elementary School, Sam, Bec and I shared a quick 45 minute presentation that helps to clarify three of our main tools for collaboration: Outlook (specifically accessing Groups and making calendar bookings), Office 365 (Groups v. OneDrive, sharing and collaborating on documents), and OneNote.
ISB gets very busy. This tutorial shows how you can have your various group calendars overlaid on your personal Outlook Online calendar.
Have you found yourself missing out on important messages? Has somebody said that they sent a message to the Group, but you can’t seem to find it? Alternatively, do you find that you are getting WAY TOO MANY messages from your group and want to find a way to control them effectively?
Every member of the group has an ability to subscribe to group messages. By doing so, you ensure that each message in the Group Conversation is sent directly to your inbox. This is great when you want to make sure you don’t miss a thing.
By unsubscribing, you will no longer receive these Group Conversation messages in your inbox. Instead you will be notified by a message counter in the Groups area of Outlook.
If you want to send a message to your Group and want to FORCE it to show up in the inbox of all members – even those who have unsubscribed – you can use the Broadcast feature in Conversations. (Pro Tip: You can also write @all in the body of the email being sent to the Group mailing list.)
Now you can help control the amount of email that ends up in your inbox and also ensure that important messages reach those who need to read them!
Thanks to all the teachers who came out for our first round of Small Bytes. We had a healthy turnout as we discussed Working with Groups in Office 365. It’s always interesting to get a group of teachers together to discuss these tools and platforms because it always helps us understand all of the different ways that teachers are using them in their classrooms!
We mainly had a chance to play around in a Sandbox Group, free from the fear of messing up *something important*. We also talked a bit about how to subscribe/unsubscribe from notifications and how to use conversations. Finally we spent some time discussing how the shared files work and how to share files between Groups using links rather than making a copy of the document.
I’ve embedded the simple slideshow that we used to help guide our discussion. If you have any questions about any of it, or about anything else related to Groups, leave a comment or swing by the Ed Tech Office!