EdTech @ ISB

Transforming Teaching & Learning

Tag: Office 365 (page 1 of 2)

Video Options for Online Learning

Video is an important element for continuing the learning through an online environment. At ISB there are several options available to teachers and students for uploading and sharing video content and responses. Unfortunately, there is no perfect option that will fit everybody’s needs, so it is important that you look at all the options available, weigh the pros and cons, and make the decision that is best for you. This flowchart can help you decide the best way to handle video content that you have created. Use the links at the bottom to learn how to do any of the options in the flowchart.

If you have any questions about what is best, contact EdTech or ICT and they can help you decide.

Uploading Video to OneDrive

For ES and Parent videos, you can upload your compressed videos to OneDrive or ES 365 and can share them so that they are viewable by anybody with the link. You can then share this link in Seesaw or an email.

Upload the video to OneDrive by dragging it into the folder you want to store it in. Once it is there, you will need to create a sharing link for the video.

Once your video is uploaded to OneDrive or ES365, click the three dots and choose “Copy link”

Select “Anyone with link” and make sure “Allow editing” is NOT selected. Then apply the changes.

You need to copy the link that is created and share this with students and parents. You must always use this process to share a link. You cannot just send the URL of the video (unfortunately).


Uploading Videos to Microsoft Stream

Microsoft Stream (https://web.microsoftstream.com/) is a new feature of Office 365 that allows us to upload videos and share them with anybody in our organization. This means that in order to view a video shared on Stream, you must have an ISB email and password. This is not a suitable option for videos that are to be viewed by parents or by students in Grade 3 or below.

Some interesting features of Stream include automatic searchable transcript of the audio and the ability to link a form to the video for feedback and interactivity.

First, log in to Stream from any Office 365 tool (like Outlook Online, Word Online, etc.)

Upload your video under the “Create” menu. You can also create a Channel for your course (Grade 6 Humanities; Grade 10 Math; etc.) to group all the videos related to your course.

Once your video is uploaded, you can go to the viewing page. Grab the URL to share in a DX thought, or use the Share button to embed the video into your blog or into a DX Lesson.

Here’s an example of a video embedded from Stream. If you aren’t logged in to 365, it will not show properly. Click on the video and login to see it!




Embedding Slideshows from Office 365 into DX

Teachers use a lot of Powerpoints. And most of those Powerpoints, for us here at ISB, are stored in Office 365/Sharepoint Online. So how can you give access to those Powerpoints to your students in DX without making them download the file? How do you help the students find the resources that they need easily? The answer: Embed them into your unit pages!

  1. Make sure your powerpoint is stored in a folder that has “granted access” to view for everyone except external users. (Note: you could just make this file available to your specific students, but then you need to make sure you do this for every file that you want to embed. By changing this permission at the folder level, anything you add to that folder will be able to embedded easily.)
  2. Open up the PPT and copy the embed code (use ⌘+ C).

  3. In DX, on the materials page add a “link/embed” block and paste (⌘+V) it in. Resize and reposition it as you need.
  4. When the student views the page, it may say that they need to sign in to Office 365. They just need to click the “Sign In” button since we use Office 365 to log in to DX anyway… it will then show.
BTW, this works with other Office Online docs like Word and Excel too…

Scheduling a meeting in Outlook

In last Monday’s TLT, Bec and Clint showed us how to use Scheduling Assistant in Outlook to book a meeting. It is still a bit tricky when making a time with teachers, as class times do not currently feature in calendars, however, this is our recommended method for making a time to meet with specialists… such as Bec and I!


Collaborative Systems in the Elementary School

At ISB we are lucky to have access to a wealth of tools and systems facilitate teaching, learning, and collaboration in our classroom and in our school. Unfortunately, all of these systems can sometimes get confusing: which one is best at which time?

To help our new (and returning!) teachers in the Elementary School, Sam, Bec and I shared a quick 45 minute presentation that helps to clarify three of our main tools for collaboration: Outlook (specifically accessing Groups and making calendar bookings), Office 365 (Groups v. OneDrive, sharing and collaborating on documents), and OneNote.

Outlook Online: Overlay Group Calendars On Your Personal Calendar

ISB gets very busy. This tutorial shows how you can have your various group calendars overlaid on your personal Outlook Online calendar.

Subscribe, Unsubscribe and Broadcast in O365 Groups

Have you found yourself missing out on important messages? Has somebody said that they sent a message to the Group, but you can’t seem to find it? Alternatively, do you find that you are getting WAY TOO MANY messages from your group and want to find a way to control them effectively?

Every member of the group has an ability to subscribe to group messages. By doing so, you ensure that each message in the Group Conversation is sent directly to your inbox. This is great when you want to make sure you don’t miss a thing.

O365 Groups Subscribe

By unsubscribing, you will no longer receive these Group Conversation messages in your inbox. Instead you will be notified by a message counter in the Groups area of Outlook.O365 Conversation

If you want to send a message to your Group and want to FORCE it to show up in the inbox of all members – even those who have unsubscribed – you can use the Broadcast feature in Conversations. (Pro Tip: You can also write @all in the body of the email being sent to the Group mailing list.)
O365 Broadcast

Now you can help control the amount of email that ends up  in your inbox and also ensure that important messages reach those who need to read them!

Adding Major Assessments to the High School Grade Level Calendars

Here are a couple of video tutorials that show how to add your major assessments to grade level calendars. The first one shows how to do it in Outlook Online while the second one shows the process in the desktop version of Outlook for Mac 2016.

Outlook Online


Outlook for Mac 2016

Small Bytes – Working with Groups in Office 365

Thanks to all the teachers who came out for our first round of Small Bytes. We had a healthy turnout as we discussed Working with Groups in Office 365. It’s always interesting to get a group of teachers together to discuss these tools and platforms because it always helps us understand all of the different ways that teachers are using them in their classrooms!

We mainly had a chance to play around in a Sandbox Group, free from the fear of messing up *something important*. We also talked a bit about how to subscribe/unsubscribe from notifications and how to use conversations. Finally we spent some time discussing how the shared files work and how to share files between Groups using links rather than making a copy of the document.

I’ve embedded the simple slideshow that we used to help guide our discussion. If you have any questions about any of it, or about anything else related to Groups, leave a comment or swing by the Ed Tech Office!


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